ADLIB ARCHIVE 6.3.0

Home Page

http://www.adlibsoft.com/

Developed by

Adlib Information Systems (a company based in the Netherlands)

Developer’s Description

“Intended specifically for managing collections in archives and records offices, Adlib Archive has been designed and developed by Adlib Information Systems, and is based on many years of experience in the collection management field. Adlib Archive offers comprehensive functionality and interfaces for professional archive management. Standard features include Accessions and accruals, hierarchical catalogue structure to ISAD(G), and authority records to ISAAR(CPF) standards, published document cataloguing, image linking and retrieval capabilities and interfaces to external files, such as Word or Excel documents, Web pages, etc.”

License

Commercial

Purchasing Cost

Depends on number of users and database used.

Maintenance Cost

15% of the license per year

User Support

• Web site
• Help desk
• User manual
• User group
• Remote assistance support

Training

• Online tutorial
• Training courses
• Remote access training
• On-site training

System Requirements

Adlib application: Windows 2000 or later operating system, 512MB of RAM for Windows 2000 or Windows XP, 1GB of RAM for Windows Vista

The Adlib Internet Server module runs on a Windows Server. “If you want to take advantage of ASP and XML technology, you should run Microsoft Internet Information Services (IIS), a component of Windows, on a Windows 2000 or 2003 Server.”

Technical Architecture

• Desktop client (Win32)

• Database backend (SQL server, Oracle or Adlib proprietary database)
• ASPX Internet application

Backup/ restore utility

There is no integrated backup/restore utility. DBMS tools must be used to backup/restore.

Maturity

Adlib archive is in use in at least 50 archives, and the general Adlib software has been in use in more than 1600 institutions, for over 20 years.

Hosting Available?

Yes

Demo/ Sandbox Available?

Yes (Windows-based)

Sustainability

The Adlib archive software is based on international archival standards, such as ISAD-G and ISAAR. The software implements EAD data exchange, but also has OAI and SRU API’s. The product's use of XML makes Adlib Archive a sustainable product.

Example Users

• London Borough Of Hillingdon, Central Library
• Senate House Library, Special Collections, University of London
• International Monetary Fund, Washington DC
• Archive of the city Amsterdam The Netherlands
• Bermuda Archives Bermuda
• Center for Documentation and Research, Abu Dhabi

Unique Features

• OAI Support

Support for Importing/ Exporting Metadata

Exports MARC

Yes

Exports EAD

Yes

Exports Dublin Core

Yes

Exports MODS

Optional, by adding XSLT style sheets

Exports METS

Optional, by adding XSLT style sheets

Exports MADS

Optional, by adding XSLT style sheets

Batch Exports EAD

Optional, by adding XSLT style sheets

Batch Exports MARC

Yes

Batch Export Tab Delimited Files

Yes

Imports EAD

Yes

Imports MARC

Yes

Imports Tab Delimited Files/ CSV

Yes

Imports Digital Image Files

Yes

Import Accession Data

Yes

Batch Import EAD

Yes

Batch Import MARC

Yes

Batch Import CSV

Yes

Collection Management Features

Appraisals

Yes

Accessions

Yes

Create Deeds of Gift

Yes

Prioritize Processing Order

Yes, through the accessions module

Track Donors

Yes

Project Management

No

Record Condition

Yes, with purchase of conservation module

Manage Locations

Yes

Manage Restricted Materials

Yes

Manage Rights

Yes

Manage Loans & Exhibits

Yes

De-Accessioning

Yes

Track Reference Statistics

Yes

Generate Reports

Yes

Track Repository Statistics

Yes

Resource Description

Authority Control

Yes

Controlled vocabulary

Yes:  “Pre-defined thesauri and term lists, e.g. the UNESCO Thesaurus may optionally be pre-loaded into the system.”

Compliance to Archival Standards

ISAD-(G), EAD, ISAAR(CPF) 

Data Validation

Yes, using the validated fields and field entry templates

Templating/ Default Fields

Yes

Support for Digital Media

Yes

Internationalization

Yes: customization to support multilingual data entry; supports UTF-8. English, Dutch, German, French, Arabic or Greek user-interface. Data can also be stored in multiple languages (multiple language variants for the same field).

Flexibility of Data Model

Yes, fields can be added, new tables can be added

Item-level Description

Yes

Reorganize Hierarchies

Yes: “Using Adlib Designer, you can delete or add levels to this drop-down list [of 6 levels], or change the names of the levels (for instance if you usually speak of a group or collection instead of a fonds, and of classes and items instead of series and files), and customize the possibilities of your archive hierarchy this way”

Dynamically generate EAD finding aids

Yes

Publish finding aids online

Yes, using Adlib internet server

Administrative Functions

User Permissions

Yes: “Adlib Archive allows access rights to be assigned to both individual users and groups of users. This allows control of access to data and to certain functions, such as editing, deletion or output of data.”

Support for Harvesting/ Syndication

Yes: OAI support via Adlib OAI Server, available for free to Adlib customers

Customization/ Configuration

Yes: “Fields can be modified, added and removed, or new data structures built from scratch. Forms, menus and reports can likewise be changed, and the Adlib procedural language can be used to develop powerful and sophisticated data validation and manipulation procedures. All Adlib standard systems are delivered with tools so that you can customize the system yourself, or have our consultants do the work for you.”

Spell Check

Yes

Bug Reporting

No, but found bugs can be reported using the online MyAdlib website.

Interoperability with Digital Repository Systems

Yes

User Interface

Web Publishing

Yes, with purchase of Adlib Internet Server. “The optional Adlib Internet Server module, enables any Adlib database to be searched from a standard Web Browser over an Intranet or the Internet. Support for the Open Archives Initiative (OAI) is included. Adlib Information Systems can also build a customised web application for your Adlib Internet Server, offering a wide range of possibilities and great flexibility.”

Browse

Yes

Search

Yes: “The Search Wizard takes the user step by step through browsing and searching a number of pre-defined indexes, such as: Reference Code, Creator, Subjects and Places, etc. Query by Form: this technique allows simple searching across multiple fields. The Search Language: allows searching across all fields in any combination whether indexed or not. Queries can include Boolean and logical operators, and left or right truncation. Results are returned as sets which may also be combined. Both queries and results may be saved for later re-use.”

Advanced Search

Yes

Customizable

Yes, using Adlib Designer

Built-in Help

Yes

Link to Images & Other Files

Yes

Easy Data Entry

Yes

Other Features

?