Archeevo |
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Home Page |
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Developed by |
KEEP SOLUTIONS |
Developer’s Description |
KEEP SOLUTIONS is a company that provides advanced services for managing and preserving digital information. The company initiated its activity in 2008 and attained the status of spin-off of the University of Minho for being an enterprise that maintains close ties to research centres and departments of this university.
KEEP SOLUTIONS provides a wide range of products and services to support the creation of digital archives/repositories, museums and libraries. Its main services consist of design and development of information management systems, consulting, research, and training. Its main clients are located in the public and educational sectors, e.g. ministries, archives, museums, institutes, military, local government, academic institutions, and foundations.
KEEP SOLUTIONS carries out research in close collaboration with national and international organizations such as the Technical University of Vienna, the Austrian Institute of Technology, Microsoft Research, the Technical University of Berlin, The University of Manchester, University Pierre and Marie Curie, the British Library, the Austrian National Library, the Danish National Library, the Portuguese National Archives, among others. |
License |
Commercial |
Purchasing Cost |
Depends on the version:
For more information please contact sales@keep.pt. |
Maintenance Cost |
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User Support |
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Training |
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System Requirements |
Desktop Client (Win32/64)
Application Server
Database server
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Technical Architecture |
Service Oriented Architecture based on Windows Communication Foundation (WCF)
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Backup/ restore utility |
Yes. DBMS handles backup/restore. |
Maturity |
Archeevo is a branch of the DigitArq Archival Management Software launched in 2003. DigitArq and Archeevo are currently running in over 50 institutions, including National Archives, Regional Archives, Municipal Archives and Museums. |
Hosting Available? |
Yes |
Demo/ Sandbox Available? |
Yes, available upon request. Windows-based client. |
Sustainability |
Archeevo software is based on international archival standards, such as ISADg and ISAAR. The software implements EAD data exchange, but also has OAI-PMH API’s. The product's capacity to export all of its data to EAD/XML makes Archeevo a sustainable product. Other export formats are also available such as DIF/XML and CSV. |
Example Users |
Archeevo is installed in Municipalities, Regional archives, National archives, Defense, Ministries and Museums.
Some references:
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Unique Features |
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Support for Importing/ Exporting Metadata |
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Exports MARC |
Optional, by adding XSLT style sheets |
Exports EAD |
Yes |
Exports Dublin Core |
Optional, by adding XSLT style sheets |
Exports MODS |
Optional, by adding XSLT style sheets |
Exports METS |
No |
Exports MADS |
No |
Batch Exports EAD |
Yes |
Batch Exports MARC |
Optional, by adding XSLT style sheets |
Batch Export Tab Delimited Files |
Yes |
Imports EAD |
Yes |
Imports MARC |
Optional, by adding XSLT style sheets |
Imports Tab Delimited Files/ CSV |
Yes |
Imports Digital Image Files |
Yes. Features a full module to manage digital assets, digitisation projects, and association with descriptive records. |
Import Accession Data |
Accession data is stored on the description metadata. Import is supported by the existing ways of importing metadata. |
Batch Import EAD |
Yes |
Batch Import MARC |
Optional, by adding XSLT style sheets |
Batch Import CSV |
Yes |
Collection Management Features |
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Appraisals |
No |
Accessions |
Yes |
Create Deeds of Gift |
Yes |
Prioritize Processing Order |
No |
Track Donors |
No |
Project Management |
Yes. Only for digit assets management. |
Record Condition |
Yes |
Manage Locations |
Yes |
Manage Restricted Materials |
Yes |
Manage Rights |
Yes |
Manage Loans & Exhibits |
Yes |
De-Accessioning |
No |
Reference support |
Yes |
Generate Reports |
Yes |
Track Repository Statistics |
Yes |
Resource Description |
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Authority Control |
Yes, through integration with the National Authority Registries or custom controlled vocabularies |
Controlled vocabulary |
Yes, customisable
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Compliance to Archival Standards |
ISADg, EAD |
Data Validation |
Yes, based on customisable field entry templates Includes Quality Assurance tool for descriptive metadata |
Templating/ Default Fields |
Yes, configurable on the Administration module |
Support for Digital Media |
Yes, full module to manage digital assets |
Internationalization |
Yes. English and Portuguese supported by default. More languages can be added on the Administration module. Data can only be stored in only one language. |
Flexibility of Data Model |
Yes, fields and description levels can be configured in the Administration module. |
Item-level Description |
Yes |
Support for hierarchical description |
Yes, description levels can be customised by the administrator. An infinite number of levels and hierarchical restrictions may the configured. Data may be easily moved from one place of the hierarchy to another. Drag’n’drop is supported. |
Dynamically generate EAD finding aids |
Yes |
Publish finding aids online |
Yes |
Administrative Functions |
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User Permissions |
Yes, Archeevo allows access rights to be assigned to both individual users and groups of users. This allows control of access to data and to certain functions, such as editing, deletion or output of data. Permissions to individual information items can also be set. |
Support for Harvesting/ Syndication |
Yes, OAI data provider is supported out-of-the-box. |
Customization/ Configuration |
Yes, fields can be modified, added and removed. Forms, menus and reports can likewise be changed or updated. Messages and labels can be changed. GUI of the online catalogue can be modified on the Administration module (support for UI Themes). |
Spell Check |
No |
Bug Reporting |
Yes, directly from the software to our support team. |
Interoperability with Digital Repository Systems |
No, but possible. |
User Interface |
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Web Publishing |
Yes, out-of-the-box |
Browse |
Yes |
Search |
Yes |
Advanced Search |
Yes, search by any field. |
Customizable |
Yes, support for UI themes on the Administration module |
Built-in Help |
Yes, there is a help button that provides help |
Link to Images & Other Files |
Yes |
Easy Data Entry |
Yes |
Other Features |
Records management
Management of digital assets
Web publishing
Interoperability
Conservation and restoration
Virtual reference
Administration and configuration
Management of semi-active documentation
Technical characteristics
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